Exhibitors Frequently Asked Questions

Who plans the EPIC conference?

Both TriMega and Independent Stationers have teams working together on this exciting industry event!

What is the booth registration deadline for EPIC 2018?

As a supplier and exhibitor, you need to Register Now to be assured of getting the booth space you need.

What are my travel costs to EPIC 2018?

Travel (airfare, transportation, hotel) is at your expense.  There are opportunities for discounts on airfares to New Orleans, as well as free shuttle transportation upon your arrival at Louis Armstrong New Orleans International Airport (MSY) to get you to the Hyatt Regency New Orleans.  See the “Get to N’awlins” section of the EPIC 2018 web site for details.

Are there EPIC 2018 group rates on flights to New Orleans?

Yes, EPIC has arranged discounts with Delta Airlines, Southwest Airlines, and United Airlines.  Please see details on how to make reservations under this discount plan under the Get to N’Awlins/Flight tab of the EPIC 2018 web site.

If I want to rent a car, are there EPIC 2018 group rates on car rentals?

EPIC 2018 has arranged for a special discount for all attendees with Hertz.

This discount is available on a wide-array of vehicles, from economy up to premium SUV.  At the time of reservation, meeting rates will be automatically compared to other Hertz rates and the best rate will apply.

More details and information on reserving a car under this discount plan can be found under the Get to N’Awlins/Ground Transportation tab of the EPIC 2018 web site.

Is there an easy way to get from the airport to the hotel?

There will be a shuttle to and from Louis Armstrong New Orleans International Airport (MSY) and the Hyatt Regency New Orleans, which is located about 15 miles from the airport.  Take advantage of the free shuttle service!

How are meetings, seminars, activities, meals, and the Tradeshow being handled since two dealer groups are co-hosting EPIC 2018?

For the 6th year, EPIC 2018 continues the practice of one comprehensive Tradeshow floor for all members of Independent Stationers and TriMega.  This allows us to maximize our supplier involvement, increases networking opportunities and reduces expense. Meals and activities are open to members of both dealer groups and will be organized so that all attendees, including suppliers, attend together.  Each dealer group will hold its own, separate Membership meeting.  For seminars, each dealer group will hold some sessions specifically for its members, and there will also be seminars that are open to all attendees, again including suppliers.

Am I invited to the scheduled Meals? What about seminars?

Yes, absolutely!  We hope you will join us for the as many opportunities as possible!  If you still have questions, check the agenda on this web site – if there is an * after the event name, you are invited!  This includes seminars and round table discussions!

Events which are open to Exhibitor Attendees are:

*If you will not be able to leave your booth for lunch during the Tradeshow, you can have a boxed lunch delivered to you – order during registration

Is there any event that I would not attend?

Anything that is dealer- or group-specific would not be appropriate events for suppliers to attend.  This includes the groups’ board meetings, group-specific seminars, and membership meetings.

The Agenda on this web site has those events that are open to exhibitors marked with an asterisk *.

Where can I find information about shipping exhibits and materials to the convention?

You will receive a link to the Exhibitors Kit after your registration for booth space is completed.  This Kit will give you the proper and necessary forms for shipping to the convention, as well as for additional services such as internet or electric power, and so forth.  You will pay the Exhibition company or third party provider as specified for any ordered services or products.

Is the Tradeshow open to any vendor?

EPIC 2018 is by invitation only.  Vendors who are contracted with either Independent Stationers or TriMega, select industry suppliers, and other service partners will be invited to attend.  No other suppliers will be allowed to register without express written approval from either TriMega’s or Independent Stationers’ management.

When can I set up my exhibit space?

You will set up your exhibit space on Tuesday, October 16, between 7:00am and 6:00pm.  This is the only time set-up is allowed, so please plan your travel accordingly.

When can I tear down my exhibit?

Tear down can begin at the close of the Tradeshow on Wednesday, October 17, at 4:30 p.m.  All tear-down needs to be completed by midnight.

How do I register for EPIC 2018?

You will need to register for booth space here.
You will register your attendees here.
You will register for your hotel room along with your meeting registration, or by clicking here.

What is the cost of attending EPIC 2018?

The cost to suppliers is dependent upon a number of decisions you will make:  booth size, sponsorships, activities, how many attendees will you register.

Many sponsorship opportunities are available at a wide range of dollar values and can be very beneficial in placing your company name front of mind with the attendees.

There are 4 different booth size options for EPIC 2018, with corresponding costs, and numbers of attendees included in that price.  Attendees over the “free” registrations included in the booth cost will pay a registration fee of $199 during registration.

Booth sizes and Prices are:

a.  8’x8′       – $7,990
b.  10’x 10′  – $11,990
c.  10′ x 20′ – $17,990
d.  20’x 20′ – Call for availability & pricing

What is the deadline for making hotel reservations?

The EPIC 2018 hotel group rate is in effect only until Friday, August 31, 2018, so make your reservations early!

What if I want to extend my stay in New Orleans at the Hyatt Regency?

The EPIC 2018 group rate will be offered 3 days prior and 3 days after the room block dates, subject to availability of rooms at the time of reservation.

What is the dress code for EPIC 2018?

The dress code for all EPIC 2018 events (including seminars, tradeshow, dinners, etc.) is business casual.

How will my company / I pay for attending EPIC 2018?

Your company will be invoiced for booth space, sponsorship, and any other related charge by Independent Stationers on behalf of both dealer groups for 2018*.  (In the past exhibitors would have received an invoice from each group for their portion of the conference fees).  If you are planning to participate in a group-scheduled activity or tour, you will pay for that via credit card when you register.  You will pay for your individual hotel room and other hotel charges on your own, following your company guidelines.  Other Trade Show expenses you incur, such as for additional seating, signage, display set up, etc. will be handled between you and the Exhibitor Management Company.

*If your company is a vendor to just one of the two dealer groups, that group will invoice you on behalf of EPIC.

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Header photo courtesy New Orleans Convention and Visitors Bureau; Joyce Bracey, Photographer,  King Cake