Members Frequently Asked Questions

What is the cost of attending EPIC 2018?

There is no registration fee for Independent Stationers and TriMega members – and there is no limit to the number of attendees you can bring.

Your costs include your travel & airfare to get to and from New Orleans, Louisiana, and for the activities such as off-site tours scheduled, should you be interested in participating.

While you will pay for your hotel room upon check-out, you can take advantage of the Hotel Room Reimbursement plan and have up to $804 in hotel night expense covered by your dealer group – see the Hotel Room Reimbursement page of this web site for details and the reimbursement form.  YOU MUST STAY MONDAY, TUESDAY AND WEDNESDAY NIGHTS TO BE ELIGIBLE FOR PARTICIPATION BONUS REIMBURSEMENT.

Offered again this year is the EPIC 2018 Participation Bonus.  Based upon your meeting registration date, and your full participation at EPIC 2018, you can earn up to $500 per dealership!  Full details on this Bonus Plan are available on the EPIC Participation Bonus page of this web site.

How do the Hotel Room Reimbursement and EPIC Incentive Bonus work?

The EPIC 2018 group rate is $249 per night plus applicable taxes.  You will book your hotel room as part of the meeting registration process. 

To be eligible for both the Hotel Room Reimbursement AND the Bonus Participation funds this year, you must stay Monday, Tuesday, and Wednesday nights in the EPIC 2018 room block at the Hyatt Regency New Orleans.

After EPIC concludes, submit the reimbursement claim forms, along with a copy of your hotel room bill, per the instructions on the two claim forms.

TriMega or Independent Stationers will reimburse each dues paying member dealership the cost of one room at the Hyatt Regency New Orleans up to $804 in hotel room and tax, with a qualifying stay of Monday, October 15, Tuesday, October 16, and Wednesday, October 17 (checking out on Thursday, October 18).   The Hotel Reimbursement Form will be available on the EPIC web site at a later date.

The EPIC 2018 Participation Bonus returns this year.  Register early to earn higher payback (from $300 – $500) per dealership when you fully participate at EPIC 2018, by completing 3 EPIC Challenges, AND staying at the Hyatt Regency New Orleands for the specified three nights.  More details on the EPIC Participation Bonus page.  The Participation Form will be available on this web site at a later date.

What is the deadline for making hotel reservations?

The EPIC 2018 hotel group rate is in effect only until Friday, August 31, 2018.

What if I want to extend my stay in New Orleans at the Hyatt Regency New Orleans?

The EPIC 2018 group rate will be offered 3 days prior and 3 days after the room block dates, subject to availability of rooms at the time of reservation.

Is there a hotel rewards program at the Hyatt Regency New Orleans?

Yes! You can receive rewards credits by being (or becoming) a member of the Hyatt Gold Passport Rewards Program.

What if I want to bring my family with me for the conference?

Feel free to take advantage of the cultural opportunities in New Orleans and bring along your spouse and/or children;  however, please be aware that EPIC 2018 does not provide childcare services during the conference, and only those 21 and up will be allowed to attend the group evening events.

Are there EPIC 2018 group rates on flights to New Orleans?

Yes, EPIC has arranged discounts with Delta Airlines, Southwest Airlines, and United Airlines.  Please see details on how to make reservations under this discount plan under the “Get to N’Awlins/Flight” tab of the EPIC 2018 web site.

Is there any easy way to get from the airport to the hotel?

There will be a shuttle to and from Louis Armstrong New Orleans International Airport (MSY) and the Hyatt Regency New Orleans, which is located about 15 miles from the airport.  Take advantage of the free shuttle service!

If I want to rent a car, are there EPIC 2018 group rates on car rentals?

EPIC 2018 has arranged for a special discount for all attendees with Hertz.

This discount is available on a wide-array of vehicles, from economy up to premium SUV.  At the time of reservation, meeting rates will be automatically compared to other Hertz rates and the best rate will apply.

More details and information on reserving a car under this discount plan can be found under the “Get to N’Awlins/Ground Transportation” tab of the EPIC 2018 web site.

What is the dress code for EPIC 2018?

The dress code for all EPIC 2018 events (including seminars, tradeshow, dinners, etc.) is business casual.

Will there be any shipping service provided to send home samples and literature I pick up during the Tradeshow and seminars?

UPS will have a booth during the Tradeshow on Tuesday, and will be available at other times for shipping items home.  See the “More For Members/Extras” tab of the EPIC 2018 web site for details on place and time.  Shipping cartons are not provided and are available for purchase at the Hyatt Regency New Orleans Business Center.

How are meetings, seminars, activities, meals and the Tradeshow being handled since both TriMega and Independent Stationers are co-hosting EPIC?

EPIC 2018 continues the practice of one comprehensive tradeshow floor for all attending members of Independent Stationers and TriMega.  This allows us to maximize our supplier involvement, increase the networking opportunities and reduce expense. Meals and activities are open to members of both dealer groups and will be organized so that all attendees, including suppliers, attend together.  Each dealer group will hold its own, separate Membership meeting.  For seminars, each dealer group will hold some sessions specifically for its members, and there will also be seminars that are open to all attendees, again including suppliers.

Who is responsible for planning EPIC 2018?

Both TriMega and Independent Stationers have teams working together to plan this exciting industry event!

How do I register for EPIC 2018?

All attendees can register by clicking here. Hotel room reservations will be made during the meeting registration process.

What is the registration deadline for EPIC 2018?

Registration for EPIC 2018 is open from now until October 14.  However, the hotel room block has a deadline of August 31, so do not delay – register for the meeting and your hotel today!

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Header photo courtesy New Orleans Convention and Visitors Bureau; Paul Broussard, Photographer,  Mardi Gras