MEMBERS ONLY: Reserve Hotel Room

Exhibitors:  Book your hotel room using the link on the Exhibitors Home Page.

Hyatt Regency New Orleans

601 Loyola Avenue

New Orleans, LA  70113

EPIC 2018 Group Rate$229 per night, plus applicable taxes (15.75% + $3 per room night occupied). 

Conference days include:  Monday, October 15 through Wednesday, October 17

The EPIC 2018 group rate for the Hyatt Regency New Orleans is offered 3 days prior and 3 days after the EPIC conference, subject to availability.

Registration Deadline has been extended but there are limited rooms available – book today!

*** See important note below***

 

Members, don’t forget about the Hotel Room Reimbursement Program.  Details and reimbursement forms can be found on the Get to N’Awlins/Hotel Room Reimbursement page of this web site.

This year, Hotel reservations are part of the conference registration process – in order to complete your meeting attendee registration, you should make sure to register for your hotel room at the same time.  

Members:  When you register for EPIC as an attendee, you will be directed to make your hotel reservation as part of the meeting registration process.  You can book your hotel for more than three nights, but you will be required to book via the EPIC room block at the Hyatt Regency New Orleans for Monday, Tuesday, and Wednesday nights (Oct. 15, 16, & 17) – staying these three nights and departing on Thursday, Oct. 18 is how you qualify for the bonus partipation plan.  If you later need to change your reservation, you can do so at that point in time.

Suppliers:  While no reimbursement program is in place for you, and no requirement for three nights stay, please make your reservation in the EPIC room block so that your stay helps EPIC meet its room block commitment.

Making your reservation in this manner will ensure you get the proper rate.

Why are we changing the hotel reservation process this year?  EPIC absolutely needs your hotel reservation to run through our established reservations process, to enable us to meet our contractual commitment to the hotel.  When you book around the group’s block, or stay elsewhere, it creates a shortfall that could end up costing EPIC money.  Thank you in advance for making your reservation as part of the EPIC 2018 room block.

IMPORTANT NOTE

***Your reservation is guaranteed to the EPIC Master Account at the time you make the reservation.  Should you find you are unable to attend, please cancel the room reservation not later than 4:00pm CST 72 hours before your scheduled arrival (3 days).  If you do not cancel the reservation by this cut-off, one night’s room & tax will be charged to EPIC, and therefore you will be invoiced by TriMega or Independent Stationers for that charge.***

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Header photo courtesy New Orleans Convention and Visitors Bureau; Paul Broussard, Photographer,  Mardi Gras